The eProcurement Scotland system (Single Instance PECOS) is used by The State Hospital for the placement of orders. The system has improved efficiency in the ordering process through the use of electronic catalogues and a paperless order process.
State Hospital Procurement
In this section:
- National Overview
- Procurement Reform (Scotland) Act 2014
- State Hospital Tender Opportunities
- State Hospital Contract Register
- State Hospital Procurement Strategy and Policies
- State Hospital Procurement Commercial Improvement Programme (PCIP)
- eProcurement
- Sustainability
- Contact State Hospital Procurement
The Procurement Department provides a comprehensive procurement and logistics service for the purchasing of goods and services and developing procurement processes, procedures, strategies and policies in line with national best practice.
The increased importance attached to collaborative procurement is a direct result of the Public Sector Procurement Reform Programme
.
Collaborative procurement is about achieving value for money for the Scottish public sector through partnership working between buying organisations and suppliers. This partnership working is facilitated by Centres of Expertise (CoE) in the various sectors. For Health the CoE is NHS National Procurement.
This approach utilises expertise across the public sector to leverage volumes and secure benefits from economies of scale through harnessing combined sector purchasing power. Where a need is identified, The State Hospital will in the first instance seek to meet that need through the use of collaborative contracts.
Wherever possible, the Framework Agreements set up by the Scottish Government are utilised. Such agreements cover commodities which are needed by multiple public bodies at a national or sectoral level. Full details of these contracts can be found on the Scottish Government's Procurement Directory.
Where a need for a commodity has been identified which cannot be met through a Framework Agreement, opportunities will be opened up through the Public Contracts Scotland Portal. There is no charge to use this service and suppliers are encouraged to register. All contracts above the EU thresholds are also advertised in the TED Tenders Electronic Daily in addition to Public Contracts Scotland.
Suppliers who are perhaps looking to improve their skills in the area of tendering can also register with the Supplier Development Programme who offer free training events and workshops regionally across Scotland.
Procurement Reform (Scotland) Act 2014
The Procurement Reform (Scotland) 2014 Act has been introduced and will officially be in place from April 2016. There are a number of specific duties that contracting authorities are now obliged to fulfill, these being:
- All regulated contracts must be published on the Public Contracts Scotland website.
- Community benefit requirements must apply to all contracts at or above £4,000,000.
- A number of other measures designed to offer benefits to potential bidders in terms of greater transparency, and ensuring that processes are proportionate.
Each year all contracting authorities are obliged to publish their organisations annual report, strategy documents and contracst register.
State Hospital Tender Opportunities
All tender opportunities for The State Hospital are advertised on the Public Contracts Scotland Portal.
The State Hospital supports the Suppliers Charter and is committed to facilitating access to public sector procurement opportunities. The Scottish Government has prepared the Suppliers Journey that provides useful guidance to help companies that are seeking to bid for public sector contracts.
State Hospital Contract Register
All public contracts can be found on the Public Contracts Register within the Public Contracts Scotland website.
The State Hospital's Contract Register - Public Contracts Scotland
State Hospital Procurement Strategy and Policies
Ethical Procurement Policy (September 2018)
Sustainable Procurement Policy (August 2018)
Procurement Organisational Strategy 2018-21
State Hospital Procurement Commercial Improvement Programme (PCIP)
Procurement Commercial Improvement Programme (PCIP) 2015/16
Procurement Capability Assessment (PCA) Report 2013/14
Sustainable procurement should address the social, economic and environmental implications of product and service choices. It should embrace whole life costing and address how aspects such as design, manufacturing materials, operating costs, energy consumption, waste and recycling options support a more sustainable approach.
The State Hospital seeks to embed sustainable procurement in identifying need "A process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society, the economy and the environment".
In line with the sustainability agenda, The State Hospital seeks to award contracts using the Most Economically Advantageous Tender (MEAT) principles. This approach has allowed a number of Small Medium Size Enterprises (SMEs) to win contracts.
Contact State Hospital Procurement
For more information email TSH.Procurement@nhs.net
Tom Hair, Procurement Manager - email t.hair@nhs.net
Mary Frame, Procurement Manager - email m.frame@nhs.net