Ref 1618-SB Contract Support Manager
EMPLOYING COMPANY: CalMac Ferries Limited
JOB TITLE: Contracts Support Manager
REPORTS TO: Senior Manager - Technical Suppliers & Logistics
VACANCY REF: 1618-SB
CONTRACT: 12 Months Fixed-Term
RATE OF PAY: Manager Grade 2 (£30,703 - £44,807)
CAR ALLOWANCE: £400 / month
LOCATION: Gourock (remote working in line with Government guidelines)
Network Travel as required
HOURS PER WEEK: 37.5
DATE ADVERTISED: 29 January 2021
CLOSING DATE: 12 February 2021
The recruitment Information pack is designed to provide you with as much information as possible, relevant to the role and the recruitment process.
CalMac Ferries Limited is an equal opportunities employer; as such our selection processes are designed to promote equality of opportunity for all.
If you have any further queries, please contact HR Services by email vacancies@davidmacbraynehr.co.uk.
CALMAC FERRIES LIMITED
CalMac Ferries Limited is the UK's largest ferry operator in terms of ships and destinations served and one of the largest transport operators in Scotland. It is a multi-award-winning ferry and port operation and ship management specialist providing essential lifeline services and logistical support to island and remote communities.
For more information please visit our website at www.calmac.co.uk/corporate/about-us
BENEFITS OF A CAREER WITH CALMAC FERRIES LIMITED
• A rewarding career
• A competitive salary
• Excellent training, development and career progression
• 37 days annual leave (pro-rata)
• Potential to work anywhere in the company's network.
• Staff travel pass for yourself, spouse/partner and dependents
ROLE OVERVIEW
This role will focus on the provision of contract compliance support, in health & safety and environmental management within our contracted ship repair facilities (Aberdeen, Ardmaleish - Isle of Bute, Birkenhead, Greenock and Leith). This newly created role is an exciting opportunity for a compliance management professional with hands on experience in any of the following high-risk environments: shipbuilding, or repair; heavy fabrication; oil & gas; or higher risk industrial facilities.
Working at yard locations of our ship-repair suppliers, this role shall be responsible for monitoring service provision and ensuring legal compliance of health & safety and environmental management. These fundamental statutory obligations must be delivered under our ship maintenance and repair contracts. Your role shall support the compliance of services received, while working closely and proactively with yard site management and CalMac technical and contract management representatives.
It is critical that our ship maintenance and repair contracts work in compliance with current legislation and best practice and that this role holder experience includes closely working with the following standards:
• ISO 14001 Environmental Management (essential)
• ISO 45001 - Occupational Health & Safety Management (essential)
• ISO 9001 Quality Management (desirable)
FUNCTIONAL RESPONSIBILITIES/KEY TASKS
• Ensure all services provided meet, or exceed, relevant Health & Safety and Environmental Legislation - as required by our vessel maintenance and repair contracts
• Monitor the efficacy of supplier safety, environment management systems and process
• Identify and proactively raise any gaps, or deficiencies with yard suppliers, with a view to getting corrective actions in place to quickly rectify, or remedy, the issue
• Audit management systems, risk assessments and processes as required, identifying gaps and opportunities for improvement
• Work proactively with yard site management; CalMac technical and contract management representatives, to seek rapid resolution and correction of any found deficiencies
• Support and encourage yard management towards a continuous improvement culture in compliance of health and safety and environmental regulations
• Report unsafe, high risk, or non-compliant conditions and issues, immediately with yard management and CalMac technical representatives
• Support CalMac onsite representatives with advice and recommendations on any areas of concern, or risk
• Monitor, manager and report safety Key Performance Indicators as required by the contract
• Provide periodic reports and management information on supplier safety performance and audits
• Provide coaching, facilitation and advice for onsite CalMac employees in Health and Safety and Environmental requirements
• Provide expertise and analysis to investigate supplier performance and disputes
• Any other duties within role-holders safe competence and experience as required by the Senior Manager - Technical Suppliers & Logistics.
CalMac Safety Management
• Comply with and promote safety rules and procedures, challenge unsafe behaviour, and ensure all accidents or near misses are reported in line with the company's lifesaving rules
• Liaise with the HSQE department to effectively respond to vessel management meetings including on technical supplier issues raised via Safety Committee Meeting Minutes
• Ensure that all areas of responsibility are run in a safe, orderly and disciplined manner in accordance with the conditions of all Health & Safety requirements
• Work in a safe manner, seeking to minimise hazards to ensure the safety of other members of staff, contractors, and others and reporting all safety hazards
CalMac Environmental Management
• Follow company Environmental Policies and Procedures to minimise environmental risk
• Ensure suppliers are honouring and delivering contractual environmental commitments
• Report environmental incidents and near misses as soon as practicable
• Identify opportunities for environmental improvement within your area of work, ensuring that it aligns with the goals of the Environmental Strategy
Qualifications, Skills & Experience
Essential
• 10 or more years' experience of health & safety, and/ or environmental compliance management within shipbuilding, or repair; heavy fabrication; oil & gas; or higher risk industrial settings.
• Significant experience in the effective working of the following standards: ISO 14001 Environmental Management; ISO 45001 -
• Appropriate recognized Health & Safety, Environment Management qualifications from a recognized body (e.g., NEBOSH diploma level and above, or equivalents)
• Strong MS office skills
Desirable
Occupational Health & Safety Management; ISO 9001 Quality Management
Personal attributes and traits:
• A strong interest in safety and environmental management and compliance
• Must be a confident, calm and effective communicator with all stakeholders
• A focus on and passion for, continuous improvement.
• Takes initiative - tends to perceive what is necessary to do and proceeds to effect solutions
• Analytical - logically examines facts and situations
• Enthusiastic - eager and excited towards one's goals
• Persistent - tenacity in working toward goals, despite significant obstacles
• Organised - the tendency to place and maintain order in an environment, or situation.
• Collaborative - the tendency to collaborate with others when acting
• High level of interpersonal skills
OUR NINE KEY COMPETENCIES ARE:
LEADERSHIP
To ensure that we will lead and motivate others to enable them to contribute to the best of their ability.
DECISION MAKING AND JUDGEMENT
To ensure that we weigh the pros and cons of each decision point and take the decision which best meets the objective in hand.
TEAMWORK
To ensure that we work together to deliver the best we can achieve and our business goals.
BUILDING CAPABILITY
To enable everyone to do their job and ensure that our staff are ready for the next step if the opportunity arises.
WORK PLANNING
To ensure that we work in an effective and efficient manner. To ensure that we have the ability to adapt and change plans as the requirements of the situation change.
DRIVE FOR RESULTS
To ensure that we have the energy into achieving results and to take action to exceed goals and expectations.
SAFETY
To ensure the safety of ourselves, our teams, our customers and our visitors.
CUSTOMER FOCUS
To ensure that we anticipate, meet and exceed the needs and expectations of our customers; both internal and external.
CREATIVE THINKING
To encourage all staff to think of new or innovative ways of working to help the organisation continually improve.
THE SELECTION PROCESS
ONLINE APPLICATION
Please ensure that you complete the on-line applications fully as you can as well as submitting an up-to-date CV. It is important that you demonstrate how you meet the essential and desirable criteria outlined within the Job Description.
SHORTLISITNG
We will evaluate your suitability for the role by assessing your qualifications, skills and experience.
INTERVIEW
To ensure you are in the best position to perform to your highest standards during our selection process, make sure you review the competencies outlined in the Job Description and have prepared examples of times you have successfully demonstrated these behaviours in the past.
OFFER
Should you be successful, your offer will be subject to the successful completion of a 6-month probationary period and the provision of two satisfactory references.
DATA
If you apply for this role and your application is unsuccessful, we will, as part of the Equality Act 2010, retain your application for 1 year after the role is filled and then destroy this.